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Position Title:  Senior Conference Co-ordinator

Requisition ID:  822
Department:  Properties and Services
City:  Cape Town

SENIOR CONFERENCE CO-ORDINATOR

(PERMANENT; PC09)

COMMERCIAL DEVELOPMENT

Properties and Services

 

We invite applications from suitably qualified and experienced people for this permanent position in the Properties and Services Department, for appointments as soon as possible.

 

As a Senior Conference Coordinator, you will play a pivotal role in planning, organizing, and executing successful conferences. Your responsibilities will include ensuring that events are well-planned, executed flawlessly, and deliver exceptional experiences for attendees.

 

Requirements for the post:

  • An NQF5 level qualification in either Events Management or Tavel & Tourism Management
  • A minimum of 4 years of recent and relevant Conference Management experience at the level sought for this post.
  • Experience and knowledge of the Meeting Incentives Conferencing and Exhibitions (MICE) industry
  • Proven event management experience
  • Impressive portfolio of previously managed larger events up to 1000 pax
  • Valid driver’s license with own vehicle
  • Excellent time management and communication skills
  • Ability to build productive business relationships
  • Ability to manage multiple projects independently
  • MS Office proficiency
  • Previous Events Management software experience
  • Website design experience

 

Responsibilities:

 

Events planning

  • Build and maintain strong relationships with clients, understanding their needs and exceeding expectations.
  • Prepare detailed proposals for conferences, including event concepts, budgets, and deliverables
  • Create and manage event budgets, ensuring cost-effective planning and execution
  • Negotiate contracts with vendors, suppliers, and speakers to secure favourable terms

 

Event production and management

  • Identify and select suitable venues based on event requirements and client preferences
  • Manage relationships with suppliers, ensuring timely delivery of services and adherence to contracts
  • Recruit, train, and supervise event staff, delegating tasks and providing guidance.
  • Ensure compliance with all relevant regulations, permits, and safety standards.
  • Plan and execute event logistics, including transportation, accommodation, and technical requirements
  • Oversee all aspects of event day operations, ensuring a smooth and successful experience.

 

Reporting

  • Prepare comprehensive event reports, including financial summaries, attendance figures, and feedback analysis.

 

Customer service:

  • Gather and analyze feedback from attendees and clients to identify areas for improvement.
  • Manage delegate registration, enquiries, and on-site needs.
  • Ensure high levels of customer satisfaction by addressing concerns promptly and providing excellent service

 

  • Administration:
  • Track and manage event finances, including budgeting, invoicing, and payments.
  • Prepare financial reports and other administrative documentation as required.

 

The annual cost of employment, including benefits, is negotiable between R491 709 and R 578 479 per annum.

 

To apply, please visit the UCT Jobs site to create a candidate profile and to submit your application. Please complete/attach the following to your profile before submitting your application:

 

  • Curriculum Vitae (CV).
  • Cover letter that speaks to the specific requirements of the position.
  • Three referee names which must include their title and name, position details, relationship to you, their e-mail address and telephone number.
  • A portfolio of evidence of previously worked on events.

 

Shortlisted candidates may be required to undergo competency assessments and references may be requested by UCT at any stage of the selection process.

 

Any enquiries for the position to be addressed to Ms Hlubi Ntsizi at recruitment07@uct.ac.za or 021 650 2163.

 

Closing Date: 21 November 2024

 

UCT is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups. Our Employment Equity Policy is available at https://uct.ac.za/media/9482.

UCT reserves the right not to appoint.

 

Apply now »