Position Title: Administrative Assistant

Requisition ID: 1313

Department: Communication & Marketing

City: Cape Town

ADMINISTRATIVE ASSISTANT

(Permanent Post; Payclass 7)

Operations Unit

Communication and Marketing Department (CMD)

UCT's Communication and Marketing Department (CMD) invites applications for a competent, experienced Administrative Assistant to provide efficient administrative support and contribute to the department's effective functioning in a high-pressure environment.

To provide comprehensive administrative support to all units within the Communication and Marketing department, including all HR & Finance-related administrative tasks.
The role also involves delivering efficient projects and event administrative assistance across the department as needed.
Provide high-quality, organised, and efficient support to all levels of management, executive leadership, and the finance department.
To maintain an accurate and up-to-date department asset registry.
To accurately and diligently service departmental meetings by providing administrative support, e.g., preparing agendas, meeting scheduling, meeting minutes, etc.
Provide general front of office, receptionist, and administrative support to the Communication and Marketing department.
As and when required, support, complete the work of, and act on behalf of any other member of the unit with the line manager and/or with the agreement of the CMD Executive.
Offer operational support on an as-needed basis, including handling courier requirements, procuring goods, and attending to other departmental needs.

Requirements for the position:

Grade 12 or NQF4 equivalent.
2 – 4 years related and relevant administration work experience.
Computer Literacy - intermediary to expert level (Internet, Ms Office Suite, spreadsheet, email/Outlook.
Demonstrated knowledge and experience working with Ms Teams, Database/CMS, Adobe and other relevant applications).
Advanced Typing skills.
Excellent administrative skills, information & resource management including planning, organizing skills and effective time management.
The ability to work independently and under pressure.
Excellent communication & interpersonal skills.
Adaptability, teamwork & collaboration.

The following will be advantageous:

Departmental knowledge as well as marketing and communication experience.

Responsibilities include (please refer to the detailed job description for more information):

Departmental administration, including reception duties, HR and Finance administrative tasks.
Regularly supports the execution of delegated work and provides assistance where required.
Demonstrates initiative to efficiently complete tasks and address or escalate relevant queries as needed.
Able to work independently while operating under appropriate supervision.
Perform tasks delegated by the Office Coordinator, with additional responsibilities assigned as needed by CMD Management/Executive.
Manages own workload, daily priorities, task scheduling, and time effectively.
Decisions related to budget expenditure only where delegated.
Executes routine decisions within defined responsibilities, as assigned.
Seeks further input or guidance for decisions requiring additional expertise or where escalation is necessary.
Refers decisions that require management approval or that may present potential risk to the organisation.

For detailed information about this post, please view the position description on the following link: (view).

The 2026 annual cost of employment, including benefits, is between R408 664 and R480 782.

To apply, please visit the UCT Internal Careers site (For Internal Applicants) and (For External Applicants) to create a profile and submit your application. Please complete/attach the following to your profile before submitting your application:

A letter of motivation, outlining how your expertise aligns with the position’s requirements·
A detailed Curriculum Vitae (CV)·
Three referee names which must include their title and name, position details, relationship to you, their e-mail address, and telephone number.

An application which does not comply with the above will be regarded as incomplete and might not be considered. Only shortlisted candidates will be contacted and may be required to undergo competency assessments. References may be requested by UCT at any stage of the selection process.

Any inquiries for this position are to be addressed to Ms Ntsizi Hlubi at hlubi.ntsizi@uct.ac.za or 021 650 3831. Please do not send or submit job application/CV via this e-mail.

Telephone: 021 650 3831 Website: www.uct.ac.za

Reference number: ID1313 Closing date: 10 April 2026

UCT is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups. Our Employment Equity Policy is available at https://uct.ac.za/oic/employment-equity

When you apply for a position at UCT, we collect your personal information to assess your application, communicate with you, and coordinate interview logistics. Information such as race, gender, nationality, and disability status is used to support our Employment Equity obligations. We also verify your references, qualifications, conduct criminal and, for certain roles, credit checks. For more information about how the University of Cape Town uses personal information and your rights, please email popia@uct.ac.za.

The University reserves the right to extend the closing date for applications if deemed necessary and reserves the right to make no appointment.